Membership News Oregon.gov
OSPMA
OSPMA
Home  >  Membership  >  OSPMA - Our By-Laws

OSPMA - Our By-Laws

(Revised September 2003)

ARTICLE I — NAME

The name of this organization shall be the Oregon State Personnel Management Association, hereafter called OSPMA.

ARTICLE II — MISSION

The mission of this organization is to promote stronger, more effective personnel administration in Oregon state service by creating an environment where resources are shared and professionalism is enhanced.

ARTICLE III — PURPOSE

This purpose of this organization is to provide development and networking opportunities for human resources (HR) professionals, agency managers and supervisors as well as to foster communication, support and collaborative working relationships concerning relevant issues impacting our workforce.

The OSPMA is not organized for profit, nor is it to engage in any activity normally carried out for profit. Should any sponsored activity earn a profit, proceeds are to be used to pay associated costs incurred. Any residual is to be placed in the Treasury and used for future use as voted by the Board.

ARTICLE IV — MEMBERSHIP

Membership in OSPMA shall take one of two forms:

  1. General: with voting privileges
  2. Associate: without voting privileges.
General membership: Shall be open to State of Oregon employees in the unclassified, exempt, and management service who are HR managers and/or HR staff. They shall be entitled to vote, hold elected office, serve on the board and participate in all activities of OSPMA.

Associate membership: Shall be open to other State of Oregon employees in the unclassified, exempt, management or unrepresented service.

Dues: The amount of annual dues shall be determined each year by the Board at the first Board meeting. The membership shall be notified thereof. The annual dues for general and associate membership shall be payable on or before the January meeting or at the time of admittance to membership. Memberships are for a calendar year.

ARTICLE V — OFFICERS AND BOARD OFFICERS

The officers of OSPMA, who are and elected, shall be President, Vice-President, Secretary and Treasurer, and shall serve as presiding officers in that order. Except as provided under section 7 below, the election of all officers shall be held annually.
  1. Nominations may be made by any member, but only general members may vote and hold office.
  2. Nominations will be made in October, the final election will be conducted in November, and the installation of new officers will occur in December.
  3. The officers will be elected by a majority vote of the general membership (50%+1) of those voting.
  4. If more than one candidate has been nominated for an office, the election will be conducted by secret ballot.
  5. In the event a tie occurs during an election through two or more candidates for the same office receiving the same number of votes, successive balloting shall be conducted until one candidate receives more votes than the other (50%+1) of those voting.
  6. Officers shall serve for one calendar year and may be eligible for reelection.
  7. The outgoing Vice-President will normally succeed the outgoing President for the subsequent term of office.
  8. In the event of the death, incapacity, or resignation of the President, the Vice-President shall become President for the duration of the term.
  9. Vacancies occurring between regular elections in the office of Vice-President, Secretary and Treasurer will be filled by appointment by the Board and serve for the duration of the term.

BOARD

  1. There shall be a Board comprised of the President, Vice-President, Secretary, Treasurer, immediate Past President, and one Member-At-Large to be selected by the President and one Member-At-Large to be selected by the Board. All Board members must be general members and will be allowed an equal vote. The Board shall have full authority to act on behalf of the membership except when the Board deems it appropriate to call a regular or special meeting or a vote of the membership. Due to the extensive time commitments and responsibilities, Board members shall not be required to pay dues during their term of office.
  2. The Board shall appoint standing and ad-hoc committees as deemed necessary to accomplish OSPMA's goals. The Board and/or Committee Chairs will select and appoint members at any time to accomplish OSPMA's goals. All committee appointments will carry forward or continue until new committee members are appointed or until otherwise released by the existing President or Board, or in the case of an ad hoc committee, until completion of its assignment.

VOTING

  1. The Board may submit any matter of business to the voting membership for resolution, requiring a majority vote (50%+1) of those voting.
  2. The By-Laws may be amended only by a majority vote of the general membership (50%+1) of those voting.

ARTICLE VI — AUDIT

The Board will ensure there is an annual audit of the financial records by an independent party upon assuming office in January.

ARTICLE VII — MEETINGS

The location, date and time of meetings will be determined by the Board. Regular meetings will normally be held monthly.

OSPMA